திங்கள், 26 ஏப்ரல், 2021

 From 

S Mukkannan



To



Sir,

sub: repayment of alleged excess leave salary encashment       

ref: 1)

       2)                                              dtd 12.10.2020


With reference to the above, I do hereby humbly submit the 

following reply for your benign consideration and favourable 

action.


After my superannuation an amount of Rs 7,46,949 was credited into  

Syndicate bank Tambaram west branch on 20th August 2020 towards my 

leave salary. During October 2020, after a gap of two months, I have received 

a two-line letter (vide ref: 2) which is inconsistent and the uncertain language

used therein did not make any sensible meaning. However I came to

understand that the intention of the said letter was to convey to me about an 

alleged excess of money credited into my bank account as stated above.  


The said letter signed by the Accounts Officer (Pay), South Business Area, 

Chennai Telephones (vide ref:2) cannot be considered as an official 

communication for want of clarity, sense and relevant calculation details. 

No person who is reasonably educated with the requisite language skills 

in English could make out a meaning from the first sentence of the said letter.


If there were an excess payment really, how was the figure of Rs 7,46,949

arrived at and by whom? What was the modus operandi adopted by the 

Accounts Officer (Pay), South Business Area to calculate the leave 

salary? Was it different from the approved method of BSNL which is updated 

constantly by issuing orders then and there? These are a few questions 

to be answered by the Accounts Officer, South Business Area or the 

competent authority.


But I was kept in total darkness and no information was supplied to me.

I was simply asked to pay an alleged excess amount of Rs 4,89,583/-

without spelling out any reason. This attitude of the said Accounts Officer 

(Pay) is unfair and untenable.


I am afraid that her claim of alleged excess payment is totally wrong.

There may not be an excess at all if the calculations were made by 

qualified and professionally skilled accountants.


If the alleged excess were really Rs 4,89,583, it should have been approved 

by the competent authority or an authority not lower in rank to the 

General Manager (Finance) and the decision to recover the alleged excess 

should be communicated to the official concerned. by the said competent

authority. A letter from the aforesaid competent authority with the 

details of calculation sheets as an enclosure is binding on the official 

to whom the excess payment was made. But the uncertain letter written 

by the Accounts Officer (Pay), South Business Area without the details of 

calculation sheets (vide ref: (2)) and addressed to me is not binding on me.


If I accept the wrong claim of an alleged excess to the tune of Rs 4,89,583

without questioning, another letter may be issued to me by the same 

signatory after a few weeks or months stating that the calculations

once again went wrong and I may be asked again to pay an amount of 

further excess which may come about a lakh of rupees. 


I wish to convey to you that I am not responsible for the wrong 

calculation which has lead to an alleged excess of Rs 4,89,583/-

However I do hereby assure you that I am ready to pay the excess

amount if the calculations are correct and justified. But the claim 

of excess made by The Accounts Officer is not supported by 

even a single sheet of calculation and therefore I am quite right on 

my part to demand the entire calculation papers in respect of the 

alleged excess figures under the caption leave salary.


The Accounts officer (Pay), South Business Area has never bothered to 

supply the details of calculation of leave salary and she is not 

interested in convincing me about the correctness if any of the 

calculations. The gross negligence of the said officer is evident

from her denial to provide the necessary and sufficient details of 

calculation of the alleged excess.


It is highly ridiculous to send a lawyer's notice to me which is the most 

imprudent act ever made by any one. If the Accounts Officer (Pay)

South Business Area wants to intimidate me by issuing a lawyer's 

notice, I am sure that she would fail. Now is the time for her to 

come out with the calculation details and to justify her claim of excess 

payment. Instead she has resorted to unwise moves. 


I will not reply to the lawyer's notice for want of details. I will be able to 

reply only when the necessary and sufficient calculation sheets

are provided to me by the said Accounts Officer Pay).


Under the circumstances explained above, I am not responsible for

the wrong calculations made by the Accounts Officer (Pay) and 

therefore I am not to be blamed. I should not be penalised for

no fault of mine. Those who have made wrong calculations which has resulted in 

the excess payment and the consequential loss of revenue to the BSNL or 

the government of India alone are solely responsible for the avoidable 

developments and their gross negligence and dereliction of duty has 

created the crisis and they are to be blamed summarily. 


However, finally I do hereby swear that I will pay the excess payment if the alleged 

excess is real and the calculations therein are correct. I will subject 

myself to the recovery in easy instalments in this regard once the alleged excess

is proved to be real.  


I request you to supply immediately the calculation papers. I further request you 

to withdraw the legal notice served to me atrociously failing which I will have to 

seek a proper remedy from the court of law through litigation.

Thanking you,


yours faithfully,

signature 

name

station 

date

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