From
S Mukkannan
To
Sir,
sub: repayment of alleged excess leave salary encashment
ref: 1)
2) dtd 12.10.2020
With reference to the above, I do hereby humbly submit the
following reply for your benign consideration and favourable
action.
After my superannuation an amount of Rs 7,46,949 was credited into
Syndicate bank Tambaram west branch on 20th August 2020 towards my
leave salary. During October 2020, after a gap of two months, I have received
a two-line letter (vide ref: 2) which is inconsistent and the uncertain language
used therein did not make any sensible meaning. However I came to
understand that the intention of the said letter was to convey to me about an
alleged excess of money credited into my bank account as stated above.
The said letter signed by the Accounts Officer (Pay), South Business Area,
Chennai Telephones (vide ref:2) cannot be considered as an official
communication for want of clarity, sense and relevant calculation details.
No person who is reasonably educated with the requisite language skills
in English could make out a meaning from the first sentence of the said letter.
If there were an excess payment really, how was the figure of Rs 7,46,949
arrived at and by whom? What was the modus operandi adopted by the
Accounts Officer (Pay), South Business Area to calculate the leave
salary? Was it different from the approved method of BSNL which is updated
constantly by issuing orders then and there? These are a few questions
to be answered by the Accounts Officer, South Business Area or the
competent authority.
But I was kept in total darkness and no information was supplied to me.
I was simply asked to pay an alleged excess amount of Rs 4,89,583/-
without spelling out any reason. This attitude of the said Accounts Officer
(Pay) is unfair and untenable.
I am afraid that her claim of alleged excess payment is totally wrong.
There may not be an excess at all if the calculations were made by
qualified and professionally skilled accountants.
If the alleged excess were really Rs 4,89,583, it should have been approved
by the competent authority or an authority not lower in rank to the
General Manager (Finance) and the decision to recover the alleged excess
should be communicated to the official concerned. by the said competent
authority. A letter from the aforesaid competent authority with the
details of calculation sheets as an enclosure is binding on the official
to whom the excess payment was made. But the uncertain letter written
by the Accounts Officer (Pay), South Business Area without the details of
calculation sheets (vide ref: (2)) and addressed to me is not binding on me.
If I accept the wrong claim of an alleged excess to the tune of Rs 4,89,583
without questioning, another letter may be issued to me by the same
signatory after a few weeks or months stating that the calculations
once again went wrong and I may be asked again to pay an amount of
further excess which may come about a lakh of rupees.
I wish to convey to you that I am not responsible for the wrong
calculation which has lead to an alleged excess of Rs 4,89,583/-
However I do hereby assure you that I am ready to pay the excess
amount if the calculations are correct and justified. But the claim
of excess made by The Accounts Officer is not supported by
even a single sheet of calculation and therefore I am quite right on
my part to demand the entire calculation papers in respect of the
alleged excess figures under the caption leave salary.
The Accounts officer (Pay), South Business Area has never bothered to
supply the details of calculation of leave salary and she is not
interested in convincing me about the correctness if any of the
calculations. The gross negligence of the said officer is evident
from her denial to provide the necessary and sufficient details of
calculation of the alleged excess.
It is highly ridiculous to send a lawyer's notice to me which is the most
imprudent act ever made by any one. If the Accounts Officer (Pay)
South Business Area wants to intimidate me by issuing a lawyer's
notice, I am sure that she would fail. Now is the time for her to
come out with the calculation details and to justify her claim of excess
payment. Instead she has resorted to unwise moves.
I will not reply to the lawyer's notice for want of details. I will be able to
reply only when the necessary and sufficient calculation sheets
are provided to me by the said Accounts Officer Pay).
Under the circumstances explained above, I am not responsible for
the wrong calculations made by the Accounts Officer (Pay) and
therefore I am not to be blamed. I should not be penalised for
no fault of mine. Those who have made wrong calculations which has resulted in
the excess payment and the consequential loss of revenue to the BSNL or
the government of India alone are solely responsible for the avoidable
developments and their gross negligence and dereliction of duty has
created the crisis and they are to be blamed summarily.
However, finally I do hereby swear that I will pay the excess payment if the alleged
excess is real and the calculations therein are correct. I will subject
myself to the recovery in easy instalments in this regard once the alleged excess
is proved to be real.
I request you to supply immediately the calculation papers. I further request you
to withdraw the legal notice served to me atrociously failing which I will have to
seek a proper remedy from the court of law through litigation.
Thanking you,
yours faithfully,
signature
name
station
date
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